ProcureCon For IT Sourcing 2016 (past event)
June 06 - 08, 2016
Contact Us: 1.888.482.6012
Innovation in Software Licensing, Vendor Management and Procurement Processes
07:15 - 08:15 Registration and Breakfast
08:15 - 08:20 Welcome Remarks
08:20 - 08:30 Opening Remarks
08:30 - 09:00 Keynote Presentation:The CPO Perspective-- Building an “IT Sourcing Power House”
Hear first-hand, how a leading CPO approaches his role in developing a positive relationship with the Chief Technology Officer.
• “ITs” Complicated – Not the Movie, Our Profession
o Digital, Cloud, Big Data and Mobile
o Information and Physical Security
o SaaS, PaaS, IaaS, PaaS
• Going Agile – Our Changing Workforce
o Demographics – Baby Boomers vs. Generation X
o Flexible Workforce - Core and Expanded Resources
o Key Skills needed to be successful.
• Show me the Money – Assuring your Savings get integrated into Budgets
o How to graciously integrate savings into bottom line results!
o The Finance Organization is your best friend!
o Stakeholder – What’s in it for them?
Cox Communications
• “ITs” Complicated – Not the Movie, Our Profession
o Digital, Cloud, Big Data and Mobile
o Information and Physical Security
o SaaS, PaaS, IaaS, PaaS
• Going Agile – Our Changing Workforce
o Demographics – Baby Boomers vs. Generation X
o Flexible Workforce - Core and Expanded Resources
o Key Skills needed to be successful.
• Show me the Money – Assuring your Savings get integrated into Budgets
o How to graciously integrate savings into bottom line results!
o The Finance Organization is your best friend!
o Stakeholder – What’s in it for them?
Bill Mangen
Vice President of Procurement, Vendor Management and Strategic SourcingCox Communications
09:00 - 09:25 Keynote Presentation: Optimizing Your IT Asset Management Program
The task of creating an inventory of all corporate IT assets, from systems and software to telecom and mobility, is quite challenging. Who is required to perform a company-wide assessment, procurement or IT? How can you track what’s being used across the enterprise, and what do you do with all the information gathered? Develop strategies to:
• Create an IT inventory
• Obtain the information you need to manage your asset lifecycles to mitigate risk
• Analyze the data to use in future sourcing events and contract renewals
• Effectively use ITAM to position your company for success
• Identify and implement the optimal tools to help you keep track of your IT assets and user licenses
• Create an IT inventory
• Obtain the information you need to manage your asset lifecycles to mitigate risk
• Analyze the data to use in future sourcing events and contract renewals
• Effectively use ITAM to position your company for success
• Identify and implement the optimal tools to help you keep track of your IT assets and user licenses
09:25 - 09:45 Keynote Presentation: How Software License Optimization Empowers IT Procurement
Software licensing costs account for a significant portion of the typical IT budget—as much as 25 percent—and they represent a substantial cost for today’s enterprise. It’s up to IT procurement teams to keep these costs in check while meeting the current and future software needs of the enterprise without overbuying or under buying licenses. In this session we’ll discuss how software asset management and license optimization processes and tools:
• Enable IT Procurement to go beyond discounts to achieve cost optimization on software license agreements
• Provide visibility into software installations and usage trends that aid contract negotiations
• Maintain compliance with license agreements to avoid software audits and unbudgeted true-up expenses
• Avoid “shadow IT” and retain control of the software procurement process
• Empower vendor management teams to maintain win-win relationships with software vendors
Flexera Software
• Enable IT Procurement to go beyond discounts to achieve cost optimization on software license agreements
• Provide visibility into software installations and usage trends that aid contract negotiations
• Maintain compliance with license agreements to avoid software audits and unbudgeted true-up expenses
• Avoid “shadow IT” and retain control of the software procurement process
• Empower vendor management teams to maintain win-win relationships with software vendors
Joe Freda
CFOFlexera Software
09:45 - 10:25 Panel: Emerging Trends and Disruptive Technologies
Whether you call it bimodal, agile, or adaptive sourcing, technology is advancing at a rapid pace, and procurement needs to adapt its often slow and deliberate processes to keep up with the changing technology needs of the business. During this panel, you’ll learn strategies for dealing with startups and disruptive apps that will transform your business:
- How to vet companies with short or non-existent histories
- Negotiation strategies for startup companies
- Ensuring you’re not overpaying for a fledgling service or product
- Protecting yourself for future evolution in the contract
- Going in with the mindset that the startup will eventually be acquired
- What degree of customization can they perform?
- Can the product handle the support you require?
- Employing internal testing and research teams before signing
- Do you have a way out?
10:25 - 11:05 Morning Networking Break
ERP Software Drill Downs
11:05 - 11:50 Software Licensing Drill Down Clinic 1: Microsoft
As large systems that run mission-critical aspects of your organization upgrade their product offerings, acquire smaller rivals and transition from on premise to hosted aaS products, you need to know the ins and outs of where these publishers are willing to negotiate to acquire or maintain leverage. In this series of drill-down workshops, you’ll have opportunities to discuss how to improve your negotiating and contracting processes to achieve your business’ software goals with the three omnipresent software publishers-- Microsoft, SAP, and Oracle.
Software Asset Advisors
Dean Bedwell
PresidentSoftware Asset Advisors
Vendor Management Workshops
11:05 - 11:50 Workshop: Strategic Vendor Management: Achieving Operational Excellence With Vendors and Suppliers- Different ways you define and engage with vendors and suppliers- is there a distinction? Do you manage them differently?
- Determining if you need a VMO to managing supplier relationships, or if management will stay in procurement
- How to optimize and advance your VMO
- Working with IT to establish parameters for sourcing vendors and suppliers
- Profiling potential vendors. Are they the right fit at the right cost?
- Managing the lifecycle of the contract
ERP Software Drill Downs
11:50 - 12:35 Software Licensing Drill Down Clinic 2: SAP
As large systems that run mission-critical aspects of your organization upgrade their product offerings, acquire smaller rivals and transition from on premise to hosted aaS products, you need to know the ins and outs of where these publishers are willing to negotiate to acquire or maintain leverage. In this series of drill-down workshops, you’ll have opportunities to discuss how to improve your negotiating and contracting processes to achieve your business’ software goals with the three omnipresent software publishers-- Microsoft, SAP, and Oracle.
Johnson Controls Inc.
John Ragland
Director Global Procurement IT, Energy and Facility ManagementJohnson Controls Inc.
Vendor Management Workshops
11:50 - 12:35 Workshop: Planning for the End: Transitioning Out and Unwinding Supplier AgreementsWhen supplier relationships sour, or need to be ended for political, regulatory, or other purposes, sourcing takes on a very different role. Often this part of the sourcing process is overlooked – and procurement leaders often underestimate how expensive it can be. This workshop will address:
- Ensuring your benchmarks and scorecards are set up measure exactly what you need to be measured
- Assessing your capability for pulling back or ending agreements?
- The impact of the termination on the supplier—Does it matter?
- Dealing with exit penalties
- How to end the relationship gracefully with minimal business disruption
ERP Software Drill Downs
12:35 - 13:35 Networking LunchVendor Management Workshops
12:35 - 13:35 Industry Research Think Tank Lunch Hosted by Method 180
ERP Software Drill Downs
13:35 - 14:20 Software Licensing Drill Down Clinic 3: Oracle
As large systems that run mission-critical aspects of your organization upgrade their product offerings, acquire smaller rivals and transition from on premise to hosted aaS products, you need to know the ins and outs of where these publishers are willing to negotiate to acquire or maintain leverage. In this series of drill-down workshops, you’ll have opportunities to discuss how to improve your negotiating and contracting processes to achieve your business’ software goals with the three omnipresent software publishers-- Microsoft, SAP, and Oracle.
Vendor Management Workshops
13:35 - 14:20 Workshop: Vendor Management and Other Best Practices of the SIM IT Procurement Working GroupToday’s procurement organizations are challenged in a number of ways: moving at the speed of business, doing more with less, collaborating with its business clients, showing value to the C-level, etc. The Society for Information Management (SIM) IT Procurement Working Group (ITPWG) recently conducted a benchmarking effort to evaluate its member companies’ IT procurement organizations and their practices. The data gathered is being used by the member companies to re-examine how they are structured, their reporting chain and what best practices they might want to implement. Examples of those best practices include but are not limited to supplier relationship management, commodity planning, business client/procurement collaboration, and IT standards setting. During this presentation, the ITPWG will be sharing its findings with the attendees. We hope you will find value in our information for your own organization. The ITPWG is comprised principally of information management, legal, academic, and procurement leaders who are committed to improving IT procurement best practices. The majority of the member companies are in the Fortune 500. The information which will be shared during the presentation will reflect their organizations and practices.
14:20 - 15:05 Workshop: Gearing Up For a Stress-Free Software Audit
With more software companies realizing that there’s profit in auditing software compliance and usage issues, you need to be prepared when they come knocking on your door to perform a full usage and license audit. This workshop will provide you with best strategies for defense when the software police show up.
- Reviewing your licensing contract to determine when audits may occur
- Putting processes in place to avoid potential violations
- Will new “compliance checks” offered by publishers actually result in less fines and a more congenial audit?
- Working with legal and IT to control the flow of information
- Settlement negotiations
- What tricks do software companies’ legal departments use to trip you up, how not to get caught, and what to do if you are
- Can third parties offer assistance?
- Strategies for achieving compliance when the publisher changes its terms mid-contract
- What happens if you wind up in court?
15:05 - 15:45 Afternoon Networking Break
15:45 - 16:30 Workshop: Remaining Current on Your License Maintenance Contracts to Ensure Continued Service
For companies with a large amount of legacy software, it’s important to ensure that your licenses, upgrades and support are up-to-date, especially when not all of your licenses expire at the same time.
• Since license maintenance is non-value added activity, can it be outsourced?
• Understanding the risks and opportunities associated with third party maintenance solutions
• Retaining service when the OEM no longer supports the product
• Determining if you really need the upgrades that maintenance contracts provide
• Since license maintenance is non-value added activity, can it be outsourced?
• Understanding the risks and opportunities associated with third party maintenance solutions
• Retaining service when the OEM no longer supports the product
• Determining if you really need the upgrades that maintenance contracts provide
16:30 - 16:50 ProcureCon Survey Findings: Benchmarking Procurement’s Role in Driving Innovation
Procurement leaders need to reduce costs and uncover opportunities to support business growth. Unfortunately more than 80% of IT budgets are spent on maintaining current IT systems instead of innovation. The worst case scenario is to do nothing, pay the annual vendor fees and limit your business growth. Attend this session to learn about the recent ProcureCon survey findings on the challenges your peers face with the ERP mega-vendors and successful strategies they are using to take back control of their enterprise software and maintenance.
Rimini Street
Michael Baron
Vice President SalesRimini Street
16:50 - 17:50 Interactive Roundtable Discussions
Table 1: Topic TBD
Hosted by: Michael Baron, Vice President Sales, Rimini Street
Table 2: Winning the Day - Negotiating Better Software License Agreements
Hosted By: John Emmitt, Sr. Product Marketing Manager, Flexera Software
Table 3: Managing Supplier Exits
Hosted by: Nancy Tiran, Senior Director, IT Procurement & Enterprise Contract Labor Services, Best Buy
Table 4: Structuring Open Source Software Agreements
Hosted by: Jason Wegmet, Director, IT Sourcing, Corporate Supply Chain Management, Cox Communications, Inc.
Table 5: Software Contracting Strategies for Adobe
Hosted by: Rosemarie Sharpe, Associate Consultant, Global Procurement, Eli Lilly and Company
Table 6: Sourcing the Internet of Things to Improve the Supply Chain
Hosted by: Melanie Alexander, Director Strategic Sourcing – IT, MGM Resorts International
Rimini Street
Hosted by: Michael Baron, Vice President Sales, Rimini Street
Table 2: Winning the Day - Negotiating Better Software License Agreements
Hosted By: John Emmitt, Sr. Product Marketing Manager, Flexera Software
Table 3: Managing Supplier Exits
Hosted by: Nancy Tiran, Senior Director, IT Procurement & Enterprise Contract Labor Services, Best Buy
Table 4: Structuring Open Source Software Agreements
Hosted by: Jason Wegmet, Director, IT Sourcing, Corporate Supply Chain Management, Cox Communications, Inc.
Table 5: Software Contracting Strategies for Adobe
Hosted by: Rosemarie Sharpe, Associate Consultant, Global Procurement, Eli Lilly and Company
Table 6: Sourcing the Internet of Things to Improve the Supply Chain
Hosted by: Melanie Alexander, Director Strategic Sourcing – IT, MGM Resorts International
Michael Baron
Vice President SalesRimini Street